Keep deposit receipts, returns and deductions together
Follow a deposit from an expected receipt through actual collection and return, with records you can reconcile.
From expected deposit to refund record
- Expected depositRecord the amount expected under the lease
- Confirm receiptVerify the deposit actually received
- Deductions, if anyCheck charges, supporting records and amounts
- Refund and recordKeep a record after arranging the actual refund
Separate expected and received deposits
A pending deposit associated with a lease is not proof of payment. Record the collection date after receiving the funds and check the tenant, room, amount and status.
Record returns and deductions
Review the refundable balance and record returns or deductions. Reconcile the deposit ledger after completing move-out settlement. Recording a return does not transfer money; make the payment separately.
Check access before use
Deposit management is included in current plans, including Free. Your company must have the feature enabled and your role must allow the action. Landlords who manage their own properties also use the company workspace.
Rental reconciliation checklists and examples
- Monthly rent reconciliation checklist: separate rent due, received and unpaid
- Owner statement checklist: review the statement difference and the proposed transfer separately
- Electricity reconciliation checklist: source bills, room readings and an allocation example
- Rental-team Excel migration checklist: review properties, rooms and leases before import